How to Reply to A Job Offer Via Email

Getting a job offer after a long search or interview process can be exciting, but learning to respond to the offer appropriately can help you secure the position you want and ingratiate yourself into the workplace early.

When replying to a job offer, read the offer thoroughly first. In the response itself, thank the hiring manager, ask appropriate questions, and express excitement.

Here’s how to reply to a job offer via email.

How to Reply to A Job Offer Via Email

The first step in replying to a job offer email is reading the offer itself thoroughly. Sometimes this will come in the form of a contract, and others it will come in a less formal invitation to sign a contract.

If you are presented with the contract to sign and return, read the entire contract. Be sure that the proposed rate of pay matches what you were expecting to see, and that the benefits match or exceed those described in the interview.

If you are presented with a less formal invitation, note what details you are offered in regard to those listed above and, of course, read the contract before signing it during onboarding.

In the actual email reply itself, you should open with thanks for the opportunity and a clear statement of whether or not you intend to accept. It is possible to deny a job offer, especially if there is some discrepancy between your expectations and the contract.

Next, note any questions or concerns you have. Be specific; reference page and line or paragraph numbers for questions regarding the contract terms. You may also ask for more information about your first day on the job.

Finally, if you are accepting, express your enthusiasm for the position and reiterate your thanks.

Job Offer Email Reply Template

Here’s what an accepting job offer reply email may look like.

SUBJECT: Re: Offer for [Title] Position with [Company]

Hello [Name],

Thank you very much for the offer of this [Title] position with [Company]. After carefully reviewing the details of the contract, I am happy to accept this offer.

I did have a few questions regarding the contract.

[Example] On page [Number], line [Number], the contract notes [Detail]. In our interview, we discussed [Difference]. Is there a reason for this discrepancy?

[Example] You note that my first day would be [Date] starting at [Time]. Where should I enter the building? Will you be my point of contact, or is there someone else I should ask for?

I look forward to working together, and I will see you on [Date] at [Time]. Thank you again.

Regards,

[Name]

A denial may include the following instead.

SUBJECT: Re: Offer for [Title] Position with [Company]

Hello [Name],

Thank you very much for the offer of this [Title] position with [Company]. After carefully reviewing the details of the contract, I regret to say that I cannot accept this offer. This is because [Reason, specific citations].

[Optional] I would be happy to discuss revisions to the contract.

Thank you again.

Regards,

[Name]

Conor