How to Write a Thank You Email for an Interview Offer

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Getting an offer for an interview when you’re job hunting can be incredibly exciting, but it’s still important to follow proper etiquette when replying to the offer in order to seal the deal.

To write a thank-you email for an interview offer, open with the thanks, confirm the details, and ask if there is anything else you need to know before your interview. Sign off professionally and keep the email handy for your reference.

Here’s how to write an interview offer thank you email in more detail.

How to Write a Thank-you Email for an Interview Offer

Your interview offer should include all of the necessary details so that you can be as prepared as possible before you arrive. Some of those details include:

  • The date and time of your interview
  • The exact location of your interview (if the building has multiple entrances, you’ll usually be told which entrance you’re expected to use)
  • The dress code of your interview (this may be as simple as “business casual” or it may include specific rules, especially if you are interviewing for a specialized position)
  • Any additional documentation you may need for the interview

After your initial thanks – which should be simple and not overly dramatic – reiterate the details you were given in order to ensure that you understand them and that your interviewer knows you were paying attention.  This is also a good way to spot typos early and correct them.

Once you’ve confirmed the details, it would be in good form to ask if there is any other information you need to know before the interview. If any of the above points are missing from the offer email, this is the point at which to ask them.

After this, you can sign off in any professional manner. Using just your name is perfectly acceptable, though you may also include contact information or a link to a professional profile if you have it. This isn’t strictly necessary, but can be good as a standard email signature.

When you have sent the email, be sure to find a way to keep it handy for your own reference. This may mean bookmarking the email, adding a specific label to it, or even screenshotting it for offline access. Having the email handy to reference can help you double-check emails on the day of the interview.

Thank You Email Template

If the above instructions didn’t make sense, it may be helpful to see a template of what this email should look like. You can copy it and adjust for details.

SUBJECT: Re: Offer to Interview

Hello [Name],

Thank you so much for the opportunity to interview for [Position] at [Company]. To confirm, my interview is to be on [Date] at [Time] at [Location], and the dress code is [Details]. I will be sure to bring [Specified Documentation] with me. Is there anything else that I need to know about this interview before I arrive?

I look forward to meeting with you.

Regards,

[Name]

Here’s what that might look like filled in.

SUBJECT: Re: Offer to Interview

Hello Stephen,

Thank you so much for the opportunity to interview for the Marketing Manager position at ABC Corps. To confirm, my interview is to be on March 18 at 1:30 PM at your central office on Main Street, and the dress code is business casual. I will be sure to bring my marketing portfolio with me. Is there anything else that I need to know about this interview before I arrive?

I look forward to meeting with you.

Regards,

Anthony

 

Conor
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