Warm Regards (Meaning and Use)

One way to end a letter or email is by saying, “Warm Regards” before you include a signature. It ends the correspondence with a heartfelt sentiment. You need to use “warm regards” in a message that you want to feel empathetic. 

“Warm regards” is a way to end an email in a kind way. It means that you wish someone well.

Regardless, it’s not a tricky thing but it does require a certain kind of finesse. It’s a good way to add a personal touch to your correspondence while remaining professional or casual, depending on the situation at hand.

How to Use “Warm Regards”

When you want to give a little kindness at the end of a letter, email, or other types of correspondence, you can say, “Warm Regards.” However, there are variations of this you can use as well such as “Warmest Regards” or “With Warm Regards.”

These are optimal in holiday greetings or birthday emails at work. It also allows you to add some emphasis on the content of the correspondence. You want to use this as part of a condolence message or because a close friend or family member is experiencing a rough time. But, you must exercise some tact.

So, review the letter’s content when using “Warm Regards” to see that it’s going to be right. “Warm” in this context means you want to convey comfort, kindness, and well wishes. You want to be endearing in your use of it but you don’t want to come off as insensitive either.

Examples Using “Warm Regards”

Consider the samples of bad versus good use below:

Bad Use

I’m so sorry to learn that Sam died this morning.

Warm Regards,


It’s a shame you will now be homeless.

Warm Regards,


Good Use

Your mom said you just bought your first house and I wanted to congratulate you!

Warm Regards,


I’m sorry to hear about your dog. You said he was suffering from health issues but I had no idea it was dire. Let me know if you need anything.

Warm Regards,



When you use “Warm Regards,” it will go at the closing of some kind of correspondence. You use it when you want to convey your sincerest support and comfort for the person you’re speaking with. There is nuance and finesse in its use because, in the wrong context, it can come off as being insensitive.