How To Reply to a Thank You Email (With Examples)

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It’s almost always nice to be thanked for our contributions to something, but knowing how to respond to thanks is a skill that is often overlooked.

To reply to a thank you email, check what it is you’re being thanked for, offer your appreciation for the gesture, and if appropriate, offer thanks in return or future assistance.

Here’s how to reply to a thank you email, as well as some example templates you can use.

How To Reply to A Thank You Email

When receiving a thank you email, it’s important to understand the context of the message before you reply.

If this is the conclusion to a long-term project such as a presentation, then your reply will likely be the final communication in that thread and potentially the final communication between you and this contact. As such, it will probably be a longer message with more details.

If this is a spontaneous thank you from a friend or coworker, then it’s likely this will simply be a routine message and your contact will continue, so the message does not need to be particularly detailed.

To reply to a thank you message, offer your appreciation for the sender’s gratitude, and, if working on the project was enjoyable or educational, express this as well. You may choose to offer thanks in return for the sender’s contributions.

Optionally, you might offer your contact information to the sender and leave an open line of communication should they want to get back in touch with you. For more conversational emails or decidedly one-time projects, this is unnecessary.

Thank You Email Reply Template and Example

Here’s what a thank you reply template may look like. It can be adapted and modified to suit your situation and level of formality as necessary.

SUBJECT: Re: Thank You

Hello/Hi [Name],

I greatly appreciate your sending your thanks for [Project]. I sincerely enjoyed working with you/I learned so much while working on this project. Thank you for the time you put into it as well.

[Optional] I would love to work together again in the future. If you have any further projects you want to collaborate on, you can reach me at [Contact Information]. I’d be happy to hear from you.

I wish you well on your future projects, and I hope you have a nice day.

Sincerely/Regards/Yours,

[Name]

Here’s what that might look like filled in.

SUBJECT: Re: Thank You

Hi Lio,

I greatly appreciate your sending your thanks for the signing event last week. I learned so much while working on this event, and I hope to carry that into future signings and appearances. Thank you for the time you put into it as well.

I would love to work together again in the future. If you have any further projects you want to collaborate on, you can reach me at 555 123 4567. I’d be happy to hear from you.

I wish you well on your future projects, and I hope you have a nice day.

Yours,

Callie

 

Conor
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