How to Write a Thank You Email to Your Boss (With Template)

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Everyone deserves gratitude when they make a special effort to help someone else. If you find that your boss has made an effort to help you in some way, you should offer them thanks, and this is most easily done via email.

To thank your boss via email, keep the tone light and kind while remaining genuine. The letter will likely be short but should specify what you are thanking them for and why.

Here’s how to write a thank you email to your boss.

How to Write a Thank You Email to Your Boss

You may choose to thank your boss for a variety of reasons. They may have helped you with a particularly difficult project or offered additional resources that allowed you to expand your work. Maybe they lobbied for a promotion for you or rewarded your work with a pay increase.

Whatever the reasoning is, you’ll want to maintain a cordial and polite tone in your email response. While this may be difficult if you and your boss tend to disagree, it’s a good way to show that your gratitude is genuine, and may encourage such kindness in the future.

To thank your boss, start with a simple greeting. From there, thank your boss for their efforts using details; explain how their actions influenced the results of your project or what the promotion or pay rise means to you.

Close out with a positive nod to future interactions, and you’re done. These notes don’t have to be long, but they should be kind and thoughtful.

Boss Thank You Email Template

Here’s what a very basic outline for this kind of email might look like.

SUBJECT: Thank You For [Reason]

Hello [Name],

I hope this email finds you well. I just wanted to take a moment and thank you for [reason]. Because of [this/your contributions], I am able to [Results]. I very much appreciate your help.

I look forward to more and better work together in the future. Once again, thank you.

Sincerely,

[Name]

Let’s say for example Lain had a project they were working on for their boss, Joseph, and Joseph offered them access to a report they would not otherwise have that made the work significantly easier. Here’s how they might phrase their response.

SUBJECT: Thank You For The Support On My Latest Project

Hello Joseph,

I hope this email finds you well. I just wanted to take a moment and thank you for offering me access to the Q3 financial reports for my latest presentation. Because of this, I was able to offer a more detailed and insightful analysis of the company’s progress. I very much appreciate your help.

I look forward to more and better work together in the future. Once again, thank you.

Sincerely,

Lain

Note that Lain doesn’t need to get into the specifics of how they used the resource Joseph provided them; they simply acknowledge that Joseph’s help influenced the final project.

 

Conor
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